RIVERSIDE COUNTY CALIFORNIA
Supervising Sheriff's Court Services Assistant
Riverside, CA
Updated: June 10
For questions regarding this position, please contact the Recruiter listed in the Supplemental Information section.
- ABOUT THE POSITION
The Riverside County Sheriff's Office is seeking to fill a Supervising Sheriff's Court Services Assistant in Downtown Riverside. The Incumbent will supervise the activities of a unit performing specialized civil legal clerical support of Sheriff's Court Services by preparing, processing, and tracking legal documents for numerous civil legal actions; performs other related duties as required.
The Supervising Sheriff's Court Services Assistants supervises lower-level civil legal processing activities and performs the most complex civil legal processing assignments. Incumbents are expected to demonstrate a thorough understanding and coordination of civil legal documents preparation and processing through the Courts for litigants, attorneys or other departments.Meet the Team!
The law enforcement professionals of the Riverside County Sheriff’s Office, with a staff of over 3,600 dedicated men and women, cover the expanse of over 7,300 square miles in southern California. The Sheriff’s Office is dedicated to serving the citizens of its communities with integrity, professionalism, leadership, and loyalty and believes in service above self.
- EXAMPLES OF ESSENTIAL DUTIES
- - Supervise the processing of legal documents and records through the Sheriff's Court Services process based on established procedures or special instructions from the courts, judges or attorneys in case files; examine documents for conformance with established rules, standards and/or legal requirements.
- Interview and recommend hiring of employees, conduct performance evaluations, disciplinary action of employees, and provide and develop training materials manuals, guides, and instructional resources to support employee development and operational consistency, write and establish Court Services procedures, represent and communicate Sheriff’s Court Services Assistant concerns in divisional management meetings.
- Supervise the research and preparation of the very complex civil processes involving superior and municipal court litigations; coordinate with attorneys and County agencies in difficult civil litigation executions to ensure appropriate execution action is taken; act as a liaison with vendors for software/hardware applicable to civil records; write technical procedures to comply with legislative changes.
- Supervise and resolve technical problems arising in the Civil Trust Accounting system; prepare accounts payable, accounts receivable, payroll, and the station annual budget. - MINIMUM QUALIFICATIONS
- OPTION I
Experience: One year as a Riverside County Sheriff's Court Services Assistant III.
OPTION II
Experience: Three years of fiscal or general clerical experience, including two years of specialized legal services, which involved preparing and processing the full range of legal documents required by the case file building process in a California legal office. One year must have included lead or supervisory experience.
ALL OPTIONS
Knowledge of: Supervisory practices; general office practices and procedures; civil legal terminology, procedure and processes; clerical work methods and techniques; legal and general county record-keeping systems and file maintenance methods; available office resource reference materials; specialized typing formats and legal documents used in area of assignment; grammar, spelling and punctuation; forms/formatting techniques and standard correspondence composition practices.
Ability to: Understand, interpret and apply laws, regulations, policies, and procedures governing civil legal processing operations; research regulations, citations, case status, procedures, and information from technical resource materials; prepare routine procedural documents outlining work methods; coordinate and perform activities in support of civil legal processes and services; evaluate unusual circumstances and resolve through the application of legal and standard operating procedures; perform routine legal research; communicate effectively both verbally and in writing; discover and correct errors in arithmetical computation, grammar, spelling, and punctuation; lead the work of others in case/document processing activity and civil legal support services. - SUPPLEMENTAL INFORMATION
Who May Apply:
This recruitment is open to current Riverside County employees only.For questions regarding this recruitment,
Please contact Ulysses Gerardo, at 951-955-5772 or emailugerardo@rivco.org. Please allow 1-2 business days for a response to general inquiries.
APPLICATION INFORMATION
Veteran's Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify, attach the required documents to your job application. Documents include a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service. For spousal preference, and as applicable, the following documents: a copy of your marriage certificate, spouse's death certificate, a letter of spouse's disability and/or letter of service-related death (if available) from the U.S. Veteran's Administration. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. For complete details and documentation requirements, please review the Veterans Preference Policy, C-3 here:Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at:Proof of Education
If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).
Work Authorization Requirement
Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs, including H1-B visas, and will not provide sponsorship for any employment-based visas.Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.Probationary Period
As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site,
If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.
Supervise the processing of legal documents and records through the Sheriff's Court Services process based on established procedures or special instructions from the courts, judges or attorneys in case files; examine documents for conformance with established rules, standards and/or legal requirements. - Interview and recommend hiring of employees, conduct performance evaluations, disciplinary action of employees, and provide and develop training materials manuals, guides, and instructional resources to support employee development and operational consistency, write and establish Court Services procedures, represent and communicate Sheriff’s Court Services Assistant concerns in divisional management meetings. - Supervise the research and preparation of the very complex civil processes involving superior and municipal court litigations; coordinate with attorneys and County agencies in difficult civil litigation executions to ensure appropriate execution action is taken; act as a liaison with vendors for software/hardware applicable to civil records; write technical procedures to comply with legislative changes. - Supervise and resolve technical problems arising in the Civil Trust Accounting system; prepare accounts payable, accounts receivable, payroll, and the station annual budget.
MINIMUM QUALIFICATIONS
OPTION I - Experience: One year as a Riverside County Sheriff's Court Services Assistant III. OPTION II - Experience: Three years of fiscal or general clerical experience, including two years of specialized legal services, which involved preparing and processing the full range of legal documents required by the case file building process in a California legal office. One year must have included lead or supervisory experience. ALL OPTIONS - Knowledge of: Supervisory practices; general office practices and procedures; civil legal terminology, procedure and processes; clerical work methods and techniques; legal and general county record-keeping systems and file maintenance methods; available office resource reference materials; specialized typing formats and legal documents used in area of assignment; grammar, spelling and punctuation; forms/formatting techniques and standard correspondence composition practices. Ability to: Understand, interpret and apply laws, regulations, policies, and procedures governing civil legal processing operations; research regulations, citations, case status, procedures, and information from technical resource materials; prepare routine procedural documents outlining work methods; coordinate and perform activities in support of civil legal processes and services; evaluate unusual circumstances and resolve through the application of legal and standard operating procedures; perform routine legal research; communicate effectively both verbally and in writing; discover and correct errors in arithmetical computation, grammar, spelling, and punctuation; lead the work of others in case/document processing activity and civil legal support services.
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