The City of Pleasanton is excited to announce an opportunity for a dedicated individual to join our team as a Management Analyst in the Public Works Department. In this role, you will perform varied and responsible management-level support and analysis, including complex and sensitive information collection, evaluation, reporting, high-level writing, budget development and monitoring, and project management. This position also serves as a key administrative and analytical partner within the department, supporting contracts, procurement, budgeting, and coordination across divisions and with other City departments. This is a highly collaborative role with meaningful impact on Public Works operations and service delivery!

We're Looking for Someone Who Is

• Experienced in municipal budgeting, procurement, and administrative analysis.
• Highly organized, detail-oriented, and able to manage multiple deadlines and competing priorities.
• A strong communicator who can explain technical or complex information clearly to staff, the public, and elected officials.
• Collaborative and service-focused, with the ability to work independently while building strong working relationships across the organization.
• A supportive leader who can mentor, develop, and oversee staff as assigned.

In This Role, You Will

• Develop and administer the Department’s budget.
• Develop Requests for Bids, Proposals, and Qualifications, and process contracts and purchase orders for Public Works.
• Serve as liaison between the Public Works Department and Finance on budget and contract matters.
• Oversee the Department’s administrative team.
• Perform responsible administrative and analytical support for the department and serve as liaison on administrative matters with other City departments, committees, and citizen groups.
• Conduct complex research projects; gather and analyze data; write reports; and develop recommendations, cost implications, and implementation guidelines for new and existing programs or projects.
• Develop and review procedures, systems, and standards, and recommend changes to improve organization, staffing, workflow, and efficiency.
• Prepare and coordinate information and statistical data for reports, presentations, grant applications, and special projects.
• Provide information to staff and the public related to assigned activities; prepare correspondence, presentations, and reports.
• Assist in department planning by supporting priorities, methods, standards, and work sequencing needed to achieve objectives.

A Few Reasons You'll Love Working With Us

• You will work with a talented, supportive, and mission-driven team.
• You will be part of a collaborative environment where you work closely with staff at all levels and contribute to transparency, public engagement, and community-focused outcomes.
• You will gain valuable experience in local government functions that build transferable skills for career growth within public service.
• You will be in a unique support role that works independently while collaborating with all levels of staff within the Department and across the City.

A Few Challenges You Might Face

• Managing multiple deadlines and balancing long-range planning with immediate operational needs.
• Handling confidential and sensitive information while ensuring accurate and timely execution across interdependent tasks.
• Organizing and prioritizing a variety of projects and analytical assignments in an effective and timely manner.

The Ideal Candidate Will Be

• A seasoned professional with experience in municipal budgets and procurement.
• Skilled in developing and managing operating budgets.
• An experienced supervisor who supports, mentors, and develops staff.
• Highly organized and capable of managing complex workloads with initiative and sound independent judgment.
• Adept at collecting and analyzing information, preparing clear written materials, and making sound recommendations.
• Able to communicate effectively and maintain positive working relationships with coworkers, other City employees, governmental agencies, and the public.
• Committed to integrity, service, inclusion, and collaboration.

For more information about the position, please refer to the job description by visiting the following link Management Analyst

Minimum Qualifications

Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skill, and abilities would be:

Education:
Equivalent to a bachelor's degree from an accredited college or university with major course work in Business Administration, Public Administration, Human Resources, or a closely related field. Experience may substitute for education on a year-for-year basis.

Experience:

Four (4) years of increasingly responsible professional administrative, analytical, or program management experience, including significant responsibility for budget development, budget administration, contract administration, procurement, or related fiscal/operational analysis.

At least two (2) years must be at the journey level in a public agency.

Experience supporting or overseeing departmental budgets, purchase orders, requests for bids/proposals/qualifications, contracts, and interdepartmental coordination on fiscal or administrative matters is highly desirable.

.

Special Requirements:
May require possession of a valid California Class C driver’s license and a satisfactory driving record as determined by the City.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:
1. Principles, practices, methods, and trends of public sector government, business administration, organizational development, management, and supervision.
2. Finance, including methods of financial record-keeping and report preparation, financial analysis, budgeting, research, and statistical methodologies.
3. Techniques for effectively representing the City when in contact with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
4. Principles of management and supervision, including work planning, direction, training, and evaluation of work and staff performance.
5. Pertinent local, State, and Federal laws, ordinances, and rules.
6. Modern office practices, methods, and computer equipment, including relevant software programs.
7. Oral and written business communication skills, including vocabulary, spelling, and correct grammatical usage and punctuation.
8. Safe work practices.
9. Principles and practices of excellent customer service.
10. When assigned to Human Resources, principles and practices of recruitment, selection, classification, salary administration, training, and employee relations within a public agency.

Skill to:
1. Perform duties of classification with minimal direction.
2. Read, write, and comprehend language at a level necessary for effective job performance, using correct vocabulary, spelling, grammar, and punctuation.
3. Communicate effectively and professionally in both oral and written form.
4. Operate and use modern office equipment and technology, including computers and applicable software.
5. Utilize appropriate safety procedures and practices for assigned duties.
6. Establish and maintain effective working relationships with those contacted in the course of work.

Ability to:
1. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner.
2. On an ongoing basis, know, understand, and explain operations; know all requirements and essential aspects of the job; intermittently observe and analyze problems; review, analyze, and interpret documents and information, remember instructions; and communicate tasks or projects to others.
3. Remain in a stationary position at desk, table, or counter for prolonged periods of time; intermittently move around the office while performing work activities and to reach needed items; manipulate and file documents; operate and adjust office equipment; and move or transport weight of 25pounds or less.
4. Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
5. Use initiative and independent judgment to organize, set priorities, coordinate, and meet critical time deadlines of regular assigned duties.
6. Read, interpret, and apply rules, policies, procedures, complex laws, codes, regulations, and ordinances; and modify existing policies, strategies, and/or methods.
7. Make accurate arithmetic, financial, and statistical computations.
8. Effectively collect and analyze complex data and sensitive information using established criteria in order to determine consequences and to identify and select alternatives.
9. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials, and summarize facts and recommendations accurately.
10. Supervise, develop, and evaluate subordinate professional, technical, and support staff , as assigned.
11. When assigned to Human Resources, perform professional analytical work in support of human resources programs, including recruitment, selection, classification, salary administration, training and employee relations.
12. Make effective public presentations and interact with the public and all different levels of City staff in a professional manner.
13. Effectively represent the division and the City in meetings with governmental agencies, professional, regulatory, and legislative organizations.
14. Establish and maintain effective working relationships with those contacted in the course of the work.
15. Foster an environment that embraces integrity, service, inclusion, and collaboration.
16. Understand and carry out oral and written instructions.
17. Operate modern office equipment, including computer equipment and specialized software applications programs.
18. Prioritize tasks effectively and organize work to meet strict deadlines.
19. Make independent decisions and utilize good judgment in applying records management policies.
20. Assess customer needs and provide accurate reference information through the use of appropriate search techniques.
21. Contribute effectively to the accomplishments of City goals, objectives, and activities.

Working Conditions:
Work is performed in a typical temperature-controlled office environment, subject to typical office noise and environment, with some duties performed in a field environment, subject to inclement weather. Positions may be required to work outside of normal business hours, including evenings and weekends, and may be required to travel.

The City of Pleasanton is excited to announce an opportunity for a dedicated individual to join our team as a Management Analyst in the Public Works Department. In this role, you will perform varied and responsible management-level support and analysis, including complex and sensitive information collection, evaluation, reporting, high-level writing, budget development and monitoring, and project management. This position also serves as a key administrative and analytical partner within the department, supporting contracts, procurement, budgeting, and coordination across divisions and with other City departments. This is a highly collaborative role with meaningful impact on Public Works operations and service delivery! We're Looking for Someone Who Is. Experienced in municipal budgeting, procurement, and administrative analysis. Highly organized, detail-oriented, and able to manage multiple deadlines and competing priorities. A strong communicator who can explain technical or complex information clearly to staff, the public, and elected officials. Collaborative and service-focused, with the ability to work independently while building strong working relationships across the organization. A supportive leader who can mentor, develop, and oversee staff as assigned. In This Role, You Will. Develop and administer the Department’s budget. Develop Requests for Bids, Proposals, and Qualifications, and process contracts and purchase orders for Public Works. Serve as liaison between the Public Works Department and Finance on budget and contract matters. Oversee the Department’s administrative team. Perform responsible administrative and analytical support for the department and serve as liaison on administrative matters with other City departments, committees, and citizen groups. Conduct complex research projects; gather and analyze data; write reports; and develop recommendations, cost implications, and implementation guidelines for new and existing programs or projects. Develop and review procedures, systems, and standards, and recommend changes to improve organization, staffing, workflow, and efficiency. Prepare and coordinate information and statistical data for reports, presentations, grant applications, and special projects. Provide information to staff and the public related to assigned activities; prepare correspondence, presentations, and reports. Assist in department planning by supporting priorities, methods, standards, and work sequencing needed to achieve objectives. A Few Reasons You'll Love Working With Us. You will work with a talented, supportive, and mission-driven team. You will be part of a collaborative environment where you work closely with staff at all levels and contribute to transparency, public engagement, and community-focused outcomes. You will gain valuable experience in local government functions that build transferable skills for career growth within public service. You will be in a unique support role that works independently while collaborating with all levels of staff within the Department and across the City. A Few Challenges You Might Face. Managing multiple deadlines and balancing long-range planning with immediate operational needs. Handling confidential and sensitive information while ensuring accurate and timely execution across interdependent tasks. Organizing and prioritizing a variety of projects and analytical assignments in an effective and timely manner. The Ideal Candidate Will Be. A seasoned professional with experience in municipal budgets and procurement. Skilled in developing and managing operating budgets. An experienced supervisor who supports, mentors, and develops staff. Highly organized and capable of managing complex workloads with initiative and sound independent judgment. Adept at collecting and analyzing information, preparing clear written materials, and making sound recommendations. Able to communicate effectively and maintain positive working relationships with coworkers, other City employees, governmental agencies, and the public. Committed to integrity, service, inclusion, and collaboration. For more information about the position, please refer to the job description by visiting the following link Management Analyst Minimum Qualifications Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skill, and abilities would be:Education:Equivalent to a bachelor's degree from an accredited college or university with major course work in Business Administration, Public Administration, Human Resources, or a closely related field. Experience may substitute for education on a year-for-year basis. Experience:Four (4) years of increasingly responsible professional administrative, analytical, or program management experience, including significant responsibility for budget development, budget administration, contract administration, procurement, or related fiscal/operational analysis. At least two (2) years must be at the journey level in a public agency. Experience supporting or overseeing departmental budgets, purchase orders, requests for bids/proposals/qualifications, contracts, and interdepartmental coordination on fiscal or administrative matters is highly desirable.. Special Requirements:May require possession of a valid California Class C driver’s license and a satisfactory driving record as determined by the City. KNOWLEDGE, SKILLS, AND ABILITIES - Knowledge of:1. Principles, practices, methods, and trends of public sector government, business administration, organizational development, management, and supervision .. Finance, including methods of financial record-keeping and report preparation, financial analysis, budgeting, research, and statistical methodologies .. Techniques for effectively representing the City when in contact with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations .. Principles of management and supervision, including work planning, direction, training, and evaluation of work and staff performance .. Pertinent local, State, and Federal laws, ordinances, and rules .. Modern office practices, methods, and computer equipment, including relevant software programs .. Oral and written business communication skills, including vocabulary, spelling, and correct grammatical usage and punctuation .. Safe work practices .. Principles and practices of excellent customer service .0. When assigned to Human Resources, principles and practices of recruitment, selection, classification, salary administration, training, and employee relations within a public agency. Skill to:1. Perform duties of classification with minimal direction .. Read, write, and comprehend language at a level necessary for effective job performance, using correct vocabulary, spelling, grammar, and punctuation .. Communicate effectively and professionally in both oral and written form .. Operate and use modern office equipment and technology, including computers and applicable software .. Utilize appropriate safety procedures and practices for assigned duties .. Establish and maintain effective working relationships with those contacted in the course of work. Ability to:1. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner .. On an ongoing basis, know, understand, and explain operations; know all requirements and essential aspects of the job; intermittently observe and analyze problems; review, analyze, and interpret documents and information, remember instructions; and communicate tasks or projects to others .. Remain in a stationary position at desk, table, or counter for prolonged periods of time; intermittently move around the office while performing work activities and to reach needed items; manipulate and file documents; operate and adjust office equipment; and move or transport weight of 25 pounds or less .. Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities .. Use initiative and independent judgment to organize, set priorities, coordinate, and meet critical time deadlines of regular assigned duties .. Read, interpret, and apply rules, policies, procedures, complex laws, codes, regulations, and ordinances; and modify existing policies, strategies, and/or methods .. Make accurate arithmetic, financial, and statistical computations .. Effectively collect and analyze complex data and sensitive information using established criteria in order to determine consequences and to identify and select alternatives .. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials, and summarize facts and recommendations accurately .0. Supervise, develop, and evaluate subordinate professional, technical, and support staff , as assigned .1. When assigned to Human Resources, perform professional analytical work in support of human resources programs, including recruitment, selection, classification, salary administration, training and employee relations .2. Make effective public presentations and interact with the public and all different levels of City staff in a professional manner .3. Effectively represent the division and the City in meetings with governmental agencies, professional, regulatory, and legislative organizations .4. Establish and maintain effective working relationships with those contacted in the course of the work .5. Foster an environment that embraces integrity, service, inclusion, and collaboration .6. Understand and carry out oral and written instructions .7. Operate modern office equipment, including computer equipment and specialized software applications programs .8. Prioritize tasks effectively and organize work to meet strict deadlines .9. Make independent decisions and utilize good judgment in applying records management policies .0. Assess customer needs and provide accurate reference information through the use of appropriate search techniques .1. Contribute effectively to the accomplishments of City goals, objectives, and activities. Working Conditions:Work is performed in a typical temperature-controlled office environment, subject to typical office noise and environment, with some duties performed in a field environment, subject to inclement weather. Positions may be required to work outside of normal business hours, including evenings and weekends, and may be required to travel.

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