Administrative Specialist – Nursing Education
Location: Newport Beach, CA (On-site)
Pay Range: $30 - $50 per hour (DOE)

Are you an organized, proactive professional with strong administrative experience We're looking for an Administrative Specialist to support the Nursing Education Department in Newport Beach, CA. If you thrive in a fast-paced environment, enjoy managing schedules, and pride yourself on your attention to detail, this could be your perfect fit.

About the Role:
As the Administrative Specialist, you will provide key support to the Director of Nursing Education and the broader department. You'll manage calendars, coordinate meetings, handle sensitive information, and keep the department running smoothly. This role is ideal for someone who is resourceful, a great communicator, and can juggle multiple priorities with ease.

Key Responsibilities:

• Serve as the department point person for calls, messages, and information flow

• Manage the Director’s calendar and department schedules

• Prepare agendas, compose correspondence, and take/transcribe meeting minutes

• Schedule meetings, arrange catering, and manage classroom assignments

• Coordinate orientations for new nursing staff, ensuring records are accurate and up to date in the learning management system

• Support conference planning and annual class calendar creation

• Manage vendor invoicing, purchase orders, and department expense reports

• Organize and maintain department files, including confidential and compliance documentation

• Assist with office supply orders, equipment check-out, and AV/computer setup for classes

• Liaise with contracted nursing schools for reservations, access, and documentation

• Collaborate with educators and other hospital staff to ensure smooth operations

• Perform other administrative duties as assigned

What You’ll Bring:

• High School diploma or equivalent required; Bachelor’s degree preferred

• Minimum of 5 years of administrative experience, ideally in healthcare or a related field

• Intermediate Microsoft Office skills; comfortable with spreadsheets and databases

• Exceptional organizational, communication, and interpersonal skills

• Ability to work independently, prioritize tasks, and maintain confidentiality

• Resourceful, self-reliant, and able to problem-solve on the fly

• Knowledge of medical terminology a plus

Why Join Us

• Competitive hourly pay ($30-$50/hr, based on experience)

• Supportive team and positive work environment

• Opportunity to contribute to the education and development of nursing professionals

Ready to take the next step in your administrative career Apply today with your resume and a brief cover letter outlining your qualifications.

Pay Details: $30.00 to $50.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.