Position: Manager of Foundation Finance & Compliance

Distinguishing Characteristics:

The Manager works closely with Foundation leadership and Kern Medical Finance to maintain strong internal controls, support budgeting and reporting processes, and ensure compliance with nonprofit and healthcare-related regulations.

Essential Functions:

Financial Management & Reporting

• Manages foundation accounting activities, including general ledger, reconciliations, and monthly close
• Tracks and reports restricted, endowed, and unrestricted funds
• Assists in development and management of the Foundation’s annual budget
• Prepares routine financial reports for leadership and Board committees
• Coordinates with health system finance to ensure policy alignment

Grants & Donor Compliance

• Monitors compliance with donor intent and fund restrictions
• Supports financial reporting for grants
• Partners with development team for fund tracking
• Maintains audit-ready documentation

Regulatory Compliance & Internal Controls

• Ensures compliance with nonprofit regulations (e.g., IRS Form 990 support)
• Maintains internal controls and financial policies
• Supports compliance reviews and internal audits

Audit Support

• Prepares documentation for audits
• Responds to auditor requests
• Assists with implementing audit recommendations

Business Operations Support

• Supports vendor coordination and contract tracking
• Manages expense and procurement processes
• Supports fundraising initiatives

Collaboration & Support

• Partners with Foundation leadership and internal teams
• Supports Board and committee materials
• Serves as liaison across departments
• Collaborates with Foundation and Hospital leadership to improve operational workflows and systems

Other duties as assigned.

Employment Standards:

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field required
• 3-5 years of experience in finance, accounting, or operations
• Experience in nonprofit or healthcare preferred
• Experience with grants and fund accounting preferred

Knowledge of:

• Understanding of nonprofit accounting principles
• Proficiency in Excel and financial systems
• Grants and fund accounting
• Data collection, analysis, and reporting techniques.

Ability to:

• Prepare accurate financial reporting and budgets
• Pay strong attention to detail
• Communicate in a professional manner, both in verbal and written communications
• Ensure compliance with regulatory bodies and grant-specific requirements.
• Communicate complex financial information to stakeholders effectively.
• Work collaboratively with diverse stakeholders and cross-functional teams.
• Adapt to changing regulations and implement necessary adjustments.

Supplemental:

Dependent upon assignment, applicants may be required to pass an extensive background investigation, and be fingerprinted. Disqualification for felony, misdemeanor, and traffic offenses will be assessed on a case-by-case basis.

All Kern Medical employees are designated “Disaster Service Workers” through state and local laws (CA Government Code Sec. 3100-3109 and Ordinance Code Title 2 - Administration, Ch. 2.66 Emergency Services.) As Disaster Service Workers, all county employees are expected to remain at work, or to report for work as soon as practicable following a significant emergency or disaster.

If position responsibilities require driving a personal vehicle, then possession of a current valid California Driver’s License and adherence to the Kern County Hospital Authority Vehicle Use and Driving Standard Policy (ENG-EC-119) is required.

If position responsibilities require driving a vehicle owned, leased or rented by Kern Medical, then possession of a current valid California Driver’s license, a signed authorization for Release of Drivers Record Information and adherence to the Kern County Hospital Authority Vehicle Use and Driving Standard Policy (ENG-EC-119) is required.

Position: Manager of Foundation Finance & Compliance Distinguishing Characteristics: The Manager works closely with Foundation leadership and Kern Medical Finance to maintain strong internal controls, support budgeting and reporting processes, and ensure compliance with nonprofit and healthcare-related regulations. Essential Functions: Financial Management & Reporting Manages foundation accounting activities, including general ledger, reconciliations, and monthly close Tracks and reports restricted, endowed, and unrestricted funds Assists in development and management of the Foundation's annual budget Prepares routine financial reports for leadership and Board committees Coordinates with health system finance to ensure policy alignment Grants & Donor Compliance Monitors compliance with donor intent and fund restrictions Supports financial reporting for grants Partners with development team for fund tracking Maintains audit-ready documentation Regulatory Compliance & Internal Controls Ensures compliance with nonprofit regulations (e.g., IRS Form 990 support) Maintains internal controls and financial policies Supports compliance reviews and internal audits Audit Support Prepares documentation for audits Responds to auditor requests Assists with implementing audit recommendations Business Operations Support Supports vendor coordination and contract tracking Manages expense and procurement processes Supports fundraising initiatives Collaboration & Support Partners with Foundation leadership and internal teams Supports Board and committee materials Serves as liaison across departments Collaborates with Foundation and Hospital leadership to improve operational workflows and systems Other duties as assigned. Employment Standards: Bachelor's degree in Finance, Accounting, Business Administration, or related field required 3-5 years of experience in finance, accounting, or operations Experience in nonprofit or healthcare preferred Experience with grants and fund accounting preferred Knowledge of: Understanding of nonprofit accounting principles Proficiency in Excel and financial systems Grants and fund accounting Data collection, analysis, and reporting techniques. Ability to: Prepare accurate financial reporting and budgets Pay strong attention to detail Communicate in a professional manner, both in verbal and written communications Ensure compliance with regulatory bodies and grant-specific requirements. Communicate complex financial information to stakeholders effectively. Work collaboratively with diverse stakeholders and cross-functional teams. Adapt to changing regulations and implement necessary adjustments.

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